How to Securely Send Files Via Gmail to Someone Else
In this article we will discuss how to securely send files via Google Docs. Google Docs is a powerful application which allows us to create documents online, access them from any computer with an internet connection and how to secure them on the internet. If you do not know what a Google Doc is then it is a web page that you can create in collaboration with other users who may also be on the same computer as you are. It may be in the form of a blog post, a document or any other type of online document.
In order to understand how to securely send files via gmail, it is important to understand how to access, edit and collaborate on these documents when you are using Google Docs. When you first sign up for a Google Doc you are given the ability to edit other people’s work, make changes and even add new files to the mix. If you are familiar with the Document Lookup tool on the internet then you already know how to go about creating and editing your own doc.
This functionality makes Google Docs a wonderful tool. If you want to know how to securely send files via gmail then you have two options. The first option is to download the document to your computer and upload it there. This is the easiest method as once you have uploaded the file then you are free to edit it however you like. The second option would be to save the document to your computer and then upload the saved file there instead. However, if you are working on a very confidential document and fear that your work may be intercepted then you should use the downloaded file method as we shall discuss later on in this article.
Creating a Google Doc that contains documents such as spreadsheets or PowerPoint presentations is relatively easy to do. All you need to do is copy and paste the contents of the file into the blank document box that appears at the top right corner of the Google Docs main page. When you copy and paste the contents of the file into the box, the document gets saved to your account. You can then access your document from any computer that has an email account as long as your email account is allowed to be accessed from there.
The next step on how to securely send files via gmail to another person is to add that other person’s name to the recipients list in your Google Doc. To do this you will need to click on the small “gear” icon located at the top right corner of the main page of your Doc. This will enable you to add another person’s name to the people box. Clicking on the plus sign can also add a location or new folder.
The next step on how to securely send files via gmail to another person is to highlight the text file that you would like to copy and paste into your email. You will then want to click on the down arrow button next to the text box so that you can edit it before copying it into your email. Once you have copied the file, you can click on the save button. Your changes will appear in the email to which you will then send. A confirmation message should show up prompting you again about whether or not the changes you made are true.
The last step on how to securely send files via gmail to another person is to upload the newly created text file onto the recipient’s computer. When prompted, you will simply click on the save button once you are prompted to do so. Your changes will then appear in the message. A confirmation message should show up confirming that your changes have been successfully uploaded.
You can learn how to securely send files via gmail to anyone who has an email address. Even if they do not use that email address for their Google or Hotmail accounts, you can still get your file sent to them. Simply use the methods mentioned in this article to get your file to its destination. Happy e-mailing to all!